When requesting that someone serve as a reference for you, it’s important to be thoughtful about how you are asking, and that you make it as easy as possible for the person you are asking to say yes. Below is a sample structure for sending a reference request. Text enclosed in brackets indicates locations that require customization based on your specific situation.

Subject Line: [Name of Opportunity/Program] Reference Request 

Message: 

Dear Dr. [Name], 

I am excited to share that I am applying for [job title/fellowship role/grant funding] at [company/organization name]. [Sentence about why you are applying for this program as the next step on your career path]. 

I am writing to ask if you would be willing and able to serve as a reference for my application. I think you would be able to speak well to my candidacy. [A few sentences, inspired by your brainstorming document about what you have learned from your work with this person and how it ties to the skills required of this position]. 

The application requires a [letter/form to be completed/contact information] from a reference who knows me in this capacity. The due date for submitting this reference is [insert date]. 

I have attached my resume and a draft of my personal statement your reference. Please let me know if you would like any additional information or a conversation to help you decide if serving as a reference is a fit.  

Here is the link to the program/opportunity that I am seeking: [Insert link] 

Please let me know by [date] if you are willing and able to serve as my reference. 

Sincerely, 

[Your Name]